Stonebridge Gardens Rules & Conditions Agreement
9600 W Brookside Lane, Boise, ID 83714
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Name ______________________________________ Event ___________________________
Date of event ______________________ From _______________ To __________________
Charges
against your security deposit will be made for any cost including, but not
limited to, damages of furnishings and landscaping, extra cleaning and any
other unusual costs incurred. You will be billed for any damages not covered by
your deposit. All decorating set-up and cleanup must be done within your
paid rental time. If you exceed your rental time, a minimum of 1 hour of
additional rental time will be deducted from your security deposit.
Catering
Stonebridge
Gardens maintains a Preferred Caterers List. For
most events, a licensed caterer must be in charge if food is served. All
food service providers must be approved by our management.
Gardens
• Alcohol can only be served by a Licensed Traveling Bar that lists Stonebridge Gardens in their insurance. We maintain a list of approved alcohol providers and you are required to use one from this list. Any alcohol that is brought in by guests or renters will be confiscated and they will be asked to leave. Last call for alcohol will be made 30 minutes prior to event ending time.
• Smoking is not permitted in the gardens; smokers may use a designated area in the parking lot.
• All decorations must be flame-retardant.
• The use of nails, tacks, staples or glue is not permitted.
• The use of candles, sparklers, rice, birdseed, glitter, potpourri, confetti or loose candy is not permitted.
• The use of ordinary soap bubbles is permitted.
• Party rental items such as tables, chairs, linens, etc. may not be stored on the site before or after your event. All deliveries and pick-up of such items must be scheduled during your rental time or prior to 9am the next day if your event ends after 10pm.
• A city ordinance requires that any amplified or loud music must cease at 10pm. Music or other loud sounds must not be heard further than 100 feet from the source of the sound.
• In the event of emergency, natural disaster, or other extraordinary circumstances, Stonebridge Gardens reserves the right to cancel, re-schedule or deny a request that was previously approved. In this event, we will give as much advance notice as possible.
• Bird and butterfly releases are allowed only with prior approval.
• Stonebridge Gardens has no control over the weather or deer. We cannot guarantee the condition of any plants or garden areas on the day of your reservation.
• An inspection will be conducted
immediately after the event. Stonebridge Garden’s on site manager MUST go
over the Post-Event Checklist with your designated representative and
both MUST sign off on the condition of the facility, using the
checklist. If the event concludes after dark, the inspection must take place
before 10am the next morning. Failure to do so will result in forfeiture of
your security deposit. You must list the name of your designated representative.
Dining Tables and Trash
• All dining and food tables must be cleared of all dishes, decorations and garbage. The caterers or the renter must wipe all spills off the tables. Cooking and serving utensils are not provided.
• The use of BBQ’s is restricted to the parking lot or upper concrete terrace.
• All trash must be removed and
placed in the dumpster.
Wedding Rehearsals
• All wedding ceremony rehearsals
are scheduled on a tentative basis and may need to be changed at the last
minute if other bookings conflict. You are allowed one hour free of charge for
wedding rehearsals.
Parking Lot
• Stonebridge Gardens is not responsible for valuables left in cars parked in our lot. Streets surrounding the garden cannot be used for guest parking and cars may be ticketed or towed. Our parking lot will accommodate a maximum of 60 cars. ____ Initial here
___________________________________________________________________________
My signature certifies that I have read and agree to abide by the conditions above and that I will take full responsibility for seeing that the use of the facilities/areas is in full adherence and compliance with these conditions during my rental period.
Renter’s Signature____________________________________________________ Date_____________